Balance student, academic, and estates needs and requirements to create a schedule that works for everyone.
Using ExamTime, schedulers can translate hard and soft constraints to optimise how the exam timetable fits together. And because Semestry includes course and exam data, exam schedulers gain a full view into a student’s timetable across courses and exams.
Build initial framework
Quickly construct a preliminary view of the exam schedule, applying filters and previous experience that get you 80% of the way there.
Define exam sessions, including times, duration, location and room configurations
Assign student cohorts
Comply with exam procedures, estate protocols, and curriculum parameters
Get a provisional view of invigilator needs
Create the right exam conditions for every individual
Develop an optimised schedule in a fraction of the time by using ExamTime to determine how you’ll manage every request and requirement.
Calculate extra time for students who require it and add allowed minutes or percentages
Automatically re-assign exam locations for students who require their own room
Unpick parameters to accommodate remaining unscheduled activities
Apply and verify estate requirements
Ensure estates can support the current exam schedule and venue configuration.
Review room requirements such as desking and wellbeing
Mitigate other factors such as campus renovations or unplanned maintenance
Change room allocations needed to provide the right environment for everyone
Iterate and collaborate
Share initial exam schedules, assess requested changes, and revise where needed based on stakeholder feedback.
Conduct quality assurance checks against procedures, protocols, and parameters
Assess stakeholder feedback to determine which exceptions and preferences you can accommodate without breaking the existing schedule
Use MoveTime to re-assign students into different rooms and allocate seats
Piece together constraints to create individualised schedules
Assign invigilators to sessions and identify gaps in coverage
